Standard Operating Procedure or known as SOP, is a collection of rules made by the company for employees. SOP functions to make it easier for company employees to work by their respective main tasks and functions, as well as knowing the direction and goals the company is trying to achieve. Companies that have implemented SOPs from the start will find it easier to instill discipline in complying with the SOPs that have been compiled and mutually agreed upon. Meanwhile, the preparation and implementation of SOPs in companies that are already running, have interesting challenges and require hard work to overcome obstacles from various characters in them.
Barriers to SOP Implementation
In implementing SOPs, there are some common obstacles. Below we will discuss one by one the obstacles that often occur in implementing SOPs.
These obstacles usually arise due to problems related to organizational management, such as leadership styles, organizational structures that are too fat, coordination lines that are too long and complicated, organizational traditions that are less conducive, and so on. Often there is friction over efforts to synchronize between the applicable SOPs in one work unit and another. Of course, this friction or even conflict takes a lot of time. However, the slightest obstacle still needs to be taken into account in the preparation of the SOP.
Operational obstacles arise from problems in all organizational operations, operational problems in question can come from the character of the consumer, the organization’s attachment to applicable laws and regulations, organizational culture, and the maturity of the organization.
Managerial obstacles are caused by differences in the views of several management members in the preparation and implementation of SOPs in the work units of each department. Small companies or organizations generally do not experience too significant managerial barriers. Conversely, large organizations, of course, have a greater chance of obstacles.
Examples related to organizational managerial barriers can be in the form of unclear vision, mission, organizational policies, published rules and procedures, lack of consistent and sustainable control, and lack of maximum support from related parties.
Personal obstacles come from individual organizations, employees, or users who do not want to support the existence of SOPs in the organization and even openly declare rejection.
As for this rejection, among others, it could be because the employees concerned did not understand correctly the purpose and benefits of having SOPs in running the organization, there was still an assumption that the existence of SOPs made their work difficult and there was no strong motivation in employees to develop more advanced and so on.
Individual or individual obstacles are the most dominant obstacles. Several reasons have emerged, one of which is the inadequate level of education which causes a person to lack the ability or competence to apply the SOP. In some cases, some feel disturbed by their interests by applying SOPs.
Steps to Avoid Obstacles in Implementing SOPs
To avoid various obstacles in implementing SOPs, below are some steps that you should follow.
- Research the company’s regulatory requirements before drafting an SOP.
- Have a joint commitment before starting the SOP preparation, to avoid any inconsistencies and inconveniences when the SOP is made up to the implementation process.
- Recognize the complexities of individuals in one company. The more complex the individual in it, the preparation of SOPs cannot be done by individuals but must involve a team to collect data and conduct analysis.
- Adjust the form of the SOP that you want to display to all employees so that it is easy to understand. You can choose the form of SOP delivery in the form of narration, flowcharts, pictures, or videos.
- Hold open discussions and interviews with several employees to find out about their vision, mission, and obstacles related to performance.
- Do a trial run before validating the SOP, to find out how effective the SOP is.
After all, preparations have been completed, and all obstacles have been minimized, the implementation of SOPs can be immediately applied in all areas related to the company’s performance system, including the finance department. For the finance department, general standard operating procedures are carried out, which are related to the financial recording and reporting mechanisms that must be carried out properly and regularly. Online accounting software journals, as a platform for online financial and accounting management services providers, can help your company to have good SOPs in finance easily and efficiently. Get all the important information about the Journal here: https://www.wirtschafts-wissen.de