Each office has a policy regarding employee working hours. Tracking employee hours isn’t just a matter of counting. It’s about accountability, saving money, and collecting measurable data for business decisions. Every well-planned employee schedule starts based on accurate historical data.
The best practice for tracking employee hours is to have a system that streamlines the time-taking process. It provides accurate information for faster payroll and other reporting mechanisms. Whether the system is manual or automated, tracking employee hours is made more difficult with inconsistent systems.
Calculating the working hours of employees when they work away from the office, is difficult to do without an attendance system.
Paper systems, such as old-fashioned spreadsheets and punch clocks can be risky. Files may be corrupted. Paper systems also open up issues of employee error and data accuracy that can cost valuable time and money, putting pressure on business owners’ profits. The best option is to find an automated system, something cloud-based. So business owners always have everything they need, in one place. For that, let’s discuss some effective ways to track employee hours at the office.
Check for Theft of Employee Working Hours
Using paper schedules and time tracking systems is the easiest way for employees to steal time. A recent study showed that the average employee steals approximately 4.5 hours each week. Allowing business owner workers to fill out paper timesheets leaves business owners open to human error on a large scale. If a business owner schedules employees for 8 AM to 4 PM, that’s likely what they’ll write on their timesheet, even if they come in at 8:07 AM and leave at 3:52 PM. That’s just 15 minutes a day, but that adds up to 75 minutes a week, 300 minutes a month, and 60 hours a year.
Using a cloud-based automated time and attendance system that relies on electronic clocking in and out can save business owners from this unnecessary expense. Actual working time is recorded, down to the minute. so business owners can rest easy knowing that they are not losing money to unintentional theft of time.
Additionally, business owners can opt for a system that takes time theft prevention measures to the next level. Find a safe solution or use images to help business owners break the habit of suspecting friends, where coworkers are keeping track of each other’s time needed. business owners can also find geo-restricted options. So even though an employee may be able to use their mobile device to take time off even though they can’t log in until they work.
Tracking Employee Hours with Palm Attendance
Usually, the system is used by large-scale offices because the palm attendance machine is not cheap. The way this system works is the same as the fingerprint system. However, this system will scan the entire palm or five on the machine after entering the employee identification number.
Administrative and Reporting System
Recording leave requests, employee hours worked, and figuring out labor forecast reports can take up a lot of time each week. Automated systems can not only help save time, but they can also help find ways to make a team of business owners more productive. To be able to show you how to save labor and where a few more employees can make a big difference in sales.
Compliance with Employee Hours
There are rules about what records should be kept and how long the business owner must keep them. Business owners need to keep records of the time cards used to determine wages for at least two years. Not only does it need to be saved, but it should be able to access at any time if to check it out. A cloud-based software time and attendance system is a great way to make sure business owners have everything right.
Consider Long Term Plans
Is the business owner planning to hire more employees soon or add more locations? Whatever system you choose, make sure it is scalable. If it works, for now, there is no guarantee that it will work in the future as the business grows. Find employee hours and attendance solutions that can easily expand. From one team to hundreds, planning for long-term use of the system is very important.